Proclamations and Protocol Requests

Council is proud to support public events and celebrations in our community. There are a number of options you can explore.

Interested in having the City recognize your event?

Review the Protocol Policy to confirm that your event is eligible
Complete the protocol request. Due to the large number of requests received, the City will only consider one type of recognition per event.
Submit the request at least 4 weeks prior to the event to be considered.

The City will not recognize organizations or events that discriminate based on any prohibited grounds as defined by the Human Rights Act, 2010; are not compliant with municipal, provincial or federal legislation; or are deemed to be political in nature (with the exception of any activities required as part of election legislation).

The City’s has discretion to reject a request that, in its sole opinion, is not directly related or directly of interest to the City’s vision and values, authority or role. Final authority to approve or deny requests rests with the City Clerk. Approval is considered a one-time approval and does not indicate approval on an annual basis.

Proclamations

Proclamations are ceremonial documents signed by the Mayor that designate a day, week or month. They recognize the efforts and commitments of an event or organization that enhances the community, encourages public awareness, and/or provides recognition for events that are significant to the City.

Please note that:

An organization does not have exclusive rights to the day, week or month of their proclamation.
National independence and republic days are not eligible for proclamations or letters from the City.
A letter of recognition, congratulations or greeting may be considered as an alternative where the proclamation criteria have not been met.

2024 Proclamations

2023 Proclamations

2022 Proclamations

Banner or flag raising

The courtesy flagpole at City Hall may be used to recognize occasions or events of local, provincial, national or international significance. We may also make the space above the main door available to hang a banner.

In order to be eligible for flag/banner raisings, the event and any related flags/banners must be non-commercial, non-political and non-religious in nature. The request must come from an official organization, not an individual. The requesting organization must be based in the St. John’s area or have a local St. John’s area chapter or contact representing the organization. Outside of official protocol events such as visiting delegations, flags of nations are not eligible.

During periods of half-masting, courtesy flags will not be flown. If an event occurs requiring half-masting while a flag is flying on the courtesy pole, the flag on the courtesy pole shall be removed during the half-masting period.

2024
Banner/Flag Raising

2023
Banner/Flag Raising

Illumination request

City Hall has coloured lighting on the outside of the building that can be requested to support a special day, week, month or event.

Please ensure your request meets the standards outlined in the Protocol Policy. The request must come from an official organization, not an individual. The requesting organization must be based in the St. John’s area or have a local St. John’s area chapter or contact representing the organization.

Colour selection is outlined on the protocol request form.

2024 Illuminations

2023 Illuminations

Request the Mayor/ Councillor attend an event

Please complete the request form, providing details on your event.